JOB DESCRIPTION:               DEVELOPMENT EVENTS COORDINATOR

MINIMUM OF RANGE:             $23.01/ hour

REPORTS TO:                         Membership Manager

SUPERVISES:                         n/a

SPECIFICATION:                    Bachelor’s Degree and a minimum of two years’ experience in a non-profit institution or an equivalent client-focused environment required, including prior experience working with volunteers. Must have demonstrated writing, organizational skills, and an attention to detail and be competent in Microsoft Office products Outlook, Word, and Excel.  Experience with the Raiser’s Edge or similar database preferred.  Prior experience with cultivation and recognition events is also preferred. This position requires working some nights and weekends and occasional local daytime travel.

JOB PURPOSE:                       The primary purpose for the Development Events Coordinator is to plan and execute development events to steward and cultivate major donors and members at all levels and to support the ongoing fund-raising activity of the division.

DUTIES, WORK PERFORMED:

• Plan and execute an annual schedule of events for the General Members ($1,000 and under), Beaux Arts Council Members ($1,500+), Corporate Partners, Collectors Circles, and major donors.

• Provide overall event management, including event budgeting, programming, event promotion, and reservation/ticketing procedures.

• Create and manage event records, invitation lists, and reservations within the Raiser’s Edge database and process reservation requests.

• Work with internal staff, operations, and outside vendors to arrange staffing, catering, décor, entertainment, and rentals for events.

• Draft and oversee the production and mailing of donor communication pieces, including event invitations, event emails and Web pages, magazine articles, and recognition/program materials.

• Work closely with the Museum’s Learning & Engagement and Marketing departments to maximize programming opportunities for members and donors.

• Communicate with Development and External Affairs Division about upcoming events and registration procedures.

• Establish strong working relationships with and coordinate the activities of volunteers who are hosting events or assisting with events.

• Assist the Membership Manager and Development Division with administrative duties as needed.

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