Topic ID #37169 - posted 7/1/2016 10:33 AM

Volunteer Coordinator - Hearthstone Historic House Museum


Guided by an ambitious strategic plan, and governed by engaged and dedicated Board of Directors and volunteers, The Friends of Hearthstone, Inc. is seeking a Volunteer Coordinator to guide volunteers in providing an exceptional visitor experience at Hearthstone, an historic house museum in Appleton, Wisconsin. Hearthstone is currently run by volunteers and Cabinets overseen by members of the Board of Directors. The Volunteer Coordinator will work with the volunteers, Board, Development Director and working Cabinets to manage the day-to-day affairs of the Museum’s operations, programs and activities. This is a 2-year, part-time, grant-funded position, reporting to the President of the Board of Directors.

On September 30, 1882, the Henry J. Rogers home, now known as Hearthstone (, became the first private residence in the world to be lit by hydroelectricity from a central power station using the Edison system. Hearthstone Historic House Museum is a living example of this early technological innovation. Hearthstone's rare 1882 Edison light switches and electroliers still are in operation. It is possible that Hearthstone is the sole surviving example of wiring and fixtures in their original location from the dawn of the electrical age.

In addition, this Queen Anne style, Victorian era home designed by William Water has been lovingly restored to the historic era 1880-1895. The home is listed on the State and National Register of Historic Places.

Major Responsibilities:
• actively recruits volunteers
• defines volunteer roles and responsibilities, creating an appropriate volunteer structure
• maintains adequate levels of staffing to provide an optimal experience for guests, house managers, docents, and greeters
• works closely with volunteers to meet their needs and expectations, and matches their interests and skills to the appropriate volunteer opportunities
• provides orientation, training, and regular meetings for volunteers to ensure smooth daily operations and to support positive volunteer and guest experiences
• creates and updates volunteer manuals and program guides
• tracks and maintains volunteer hours using a cloud-based volunteer management system
In addition the Volunteer Coordinator will:
• serve as Hearthstone’s ambassador to other volunteer organizations
• bring entrepreneurial, motivating and supporting energy to the volunteer program
• establish positive, successful working relationships with a wide range of volunteers of all ages, experiences levels and backgrounds
• provide a positive example of the volunteer role
• encourage feedback from volunteers, the Board and the Advisory Council
• attend meetings of the Board of Directors and Advisory Council as appropriate

The ideal candidate will:
• have strong leadership skills, with an entrepreneurial spirit and management capability, and proven ability to inspire and motivate volunteers
• be able to stay calm in resolving issues and conflicts which arise, exhibiting good judgment and critical thinking skills

Minimum required:
• bachelor’s degree or equivalent
• demonstrated experience in and enthusiasm for recruiting, scheduling and supervising volunteers

• experience in administrative work, including working with different computer software programs and databases
• familiarity with volunteer management software, e.g., Volgistics

Please send a cover letter and resumé, and the names, email addresses, and phones numbers of 3 professional references to:

Cheryl Kaczmarek, President
The Friends of Hearthstone, Inc.
Hearthstone Historic House Museum
625 W. Prospect Ave.
Appleton, WI 54911-6042

or email to:

No phone calls, please. Consideration of candidates will begin immediately and continue until the position is filled.

The Friends of Hearthstone, Inc. is an Equal Opportunity Employer. This organization does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. The Friends of Hearthstone, Inc. is a non-profit organization under section 501(c)(3) of the United States Internal Revenue Code.

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